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AP Check Batch Correction in Dynamics SL

AP Check Batch Correction in Dynamics SL

As a user of Dynamics SL, the word posting is more than likely a word that you are familiar with. Sometimes items can be posted to the wrong place or period. One question often asked is: I posted a batch of checks to the wrong period. How do I correct it?

Answer: There are two ways to correct this, let’s walk through both.

  • Void and reissue with new check numbers BUT consider consequences if checks have been mailed to the vendors.
  • Batch corrections
    1. Post AC batch to incorrect period
    2. Post AD batch to correct period
    3. Print zero check batch to match the AC/AD clear up vendor account

Here is an example: Period posted – 12/2015, Correct Period – 01/2014

Correct Batch in Dynamics SL

Step 1: Reprint Batch control report or Check Register

AP_Batch_Correct_B

Correcting AP Batch in SL

Step 2: Enter a Void Check Batch

Post to incorrect period with same date as original check

Correcting an AP Batch in SL

Reissue check in 1/2014- The voucher will be reopened for new check to be printed in the correct period

Now let’s look at how we can Post Credit Adjustment Batch (same as Voucher)

  1. Use the same Period to Post as the original Check batch (12/2013)
  2. Use the same Vendor, date, amount, Check No. under Invoice number
  3. Post to the CASH account. This will Debit cash like a Void check.

 

Correcting Batch SL AP

And then Post Debit Adjustment Batch

  1. Use the Correction Period to Post (01/2014)
  2. Use the same Vendor, date, amount, Check No. under Invoice number
  3. Post to the CASH account (reversal of the AC posted)

Correcting AP Batch in SL

And Lastly Create ZERO check batch in 01/2014 to remove the Debit Adjustments and Credit Adjustments from the Vendor.

  1. Use the Manual Check screen or Payment selection.
  2. Use a “fake” check number to save your “live” checks for payments.

Correcting AP Batch in SL

If you are like me, you must be grateful for knowledge on how to resolve this error. Nothing like a mistake in posting to stop you in your tracks. However, now that your error has been fixed, it’s off to your next post for the day.

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