Let’s admit it. Reconciling checks, even in our own personal check register, (if we still use the old school method) can be challenging at times. Particularly, if we make a mistake and a check needs to be voided or removed. This is the main reason I write in pencil, and yes I do still manually track my checks. While working in Microsoft Dynamics SL, the manual writing is removed, however, mistakes still happen and there isn’t an eraser to make it right.
So the question is: I voided a check but the voucher is still on my AP Aging report, how do I remove it?
The answer comes in two steps. A void check entry voids the check and reopens the voucher it paid. To clear out the voucher and the expense:
- Post Debit Adjustment (AD) batch using exact Vendor information as the original Voucher
- Print zero check batch selecting the VO/AD documents.
This will remove the documents from the vendor accounts and decrease the expense in the General Ledger.
Step By Step: Removing Voucher from AP Aging Report
In order to simplify, let’s walk through some screen shots for a bit of visual assistance.
Print AP Aging to Identify Vendor and the document to remove
Document Maintenance will give information about the posting
Create Debit Adjustment Batch
Create Manual Check batch for Zero Check to cleanup account
There you have it! A fairly simple fix after all I would say. It certainly looks much neater than having all of the eraser scraps everywhere. Thank goodness for technology.